What is the National Disability Rights Conference? Each year staff from disability rights agencies from every state and territory, board members, Mental Health Advisory Council members, disability advocates, attorneys, and our federal partners gather together for a week of intense training, hard work, collaboration….and a bit of fun! It is the place to be for anyone and everyone who supports meaningful choice, empowerment, and independence for all people with disabilities. NDRN2024 is a rare opportunity for business and community leaders to meet, interact with, and celebrate with approximately 400 amazing people who are fighting to protect the rights of people with disabilities in communities everywhere.
In the Heart of it All! All exhibit space is central to conference events and breaks, allowing ample time to interact with our attendees. Exhibitors are provided with a listing on our website, a skirted 6’ table, two side chairs, and if requested, a standard electrical outlet. Don't miss this opportunity to increase your visibility among our most loyal advocates! For more details, read our terms and conditions.
Those wishing to have a presence at our conference, but who are unable to attend in person, can sign on as one of our advertisers. Advertisers receive recognition on the conference website, emails to registered attendees, and during the opening plenary, and on NDRN's social media.
AZ Department of Economic Security Division of Developmental Disabilities
Complete Equity Markets, Inc.
Brown Goldstein Levy
U.S. Census Bureau
... and more!
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We sincerely appreciate your joining us at NDRN2024! We're sending you an email receipt with all the information below.
All exhibits and exhibitors are subject to the following regulations and schedules.
Register for the Conference
Exhibitors must send the names of individuals staffing tables and details about setup requirements, if different than what is provided, to firstname.lastname@example.org by May 10th. Individuals staffing tables must also register for the conference.Individuals staffing exhibit tables must register for the conference by May 10th.
Exhibitors must check in at the registration desk when they arrive and pick up exhibitor badges. Exhibitors are required to wear badges during the set-up and staffing of exhibit booths.
Set-Up & Removal
The exhibit area will be available for set-up on Monday, June 3 at 8am. NDRN will provide a skirted table, 2 chairs, and an electrical power strip. If an exhibitor requires an alternative set-up, such as a pop-up display, please contact David Card at 202-408-9514 Ext. 122 or email@example.com.
All exhibits must be completely removed by 1:00pm on Thursday, June 6, but removal must not start before 10:30am.
Exhibit space is limited and will be assigned on a first come, first-served basis according to dates of receipt of application and full payment. Exhibit space will be assigned to reflect a balance among all exhibit categories.
Dates & Hours
Exhibitor representatives are required to be present at exhibit tables from 8:00am - 5:00pm.
Use of Space
All product and service demonstrations and distribution of promotional materials must be confined to the Exhibitor’s area. Exhibits requiring the use of audio devices must be operated so that the noise resulting from such operation will not disturb adjacent exhibitors and their patrons.
Shipping Information will be made available upon request.
In the event that an exhibitor engages in on-location transactions, the exhibitor will be responsible for complying with all federal, state, and local laws regarding sales taxes and laws that may pertain to such sales.
The exhibit area cannot be closed off during the evening hours. Any storage and security arrangements are the responsibility of the exhibitor.
Insurance and liability are the full and sole responsibility of the exhibitor. The exhibitor agrees to protect, save and defend and keep the National Disability Rights Network (NDRN) and the Hyatt Regency Phoenix forever harmless from any damages or charges imposed for violation of any law or ordinance occasioned by the negligence of the exhibitor. The exhibitor shall, at all times, protect, indemnify, save and defend and keep harmless NDRN and the Hyatt Regency Phoenix against and
from any and all loss, cost, damage, liability or expense from or out of or by reason of any accident or other occurrence to anyone, including the exhibitor, its agents, employees and business invitees which arise from or out of or by reason of said exhibitor’s occupancy and use of the exhibit premises or part thereof. NDRN is not responsible for the performance of products, services or materials advertised or exhibited.
If it is necessary for an exhibitor to withdraw from the annual conference, the exhibitor must notify NDRN in writing. REFUNDS will be made according to the following schedule: Fifty percent (50%) of exhibit fee if cancellation notice is received by May 10 and zero percent (0%) of exhibit fee if cancellation notice is received after that date. In the event that fire, strike or other circumstances beyond the control of NDRN cause the exhibit to be cancelled, full refund of exhibit fees will be made.
Forfeiture / Non-Attendance
Space not occupied by the close of the exhibit installation period, as specified, will be forfeited by the exhibitor and the space may be resold, re-assigned or used by NDRN without refund, unless prior approval is obtained in writing from NDRN. When exhibit material is on hand, NDRN reserves the right to assign labor to set up any display that is not in the process of being erected by 10:00 a.m. the day exhibits open and the exhibitor will be liable for all charges incurred.
Applications and payment for exhibit space MUST be made no later than May 3 to be assured consideration. NDRN reserves the right to accept or reject any and all applications.
Please send your logo or preferred method for receiving recognition on conference websites and signage to firstname.lastname@example.org.
Contact David Card at 202-408-9514 Ext. 122 or email@example.com if you have any questions.
Need assistance? Contact firstname.lastname@example.org